Accounts Payable

These modules will help you effectively manage the flow of goods to satifsy customer demands at multiple operating locations. This suite lets you take control of your business - and profit from all your hard work.

The Online Advantage Accounts Payable module answers the vital expense control needs of any business.

Optimising the Payables function is imperative for any business wanting to get maximum benefit from monies available for spending and to gain control over the business expenses. A flexible coding structure means simple controls to adapt to existing ledgers, batch or session entry. The system minimizes payments, giving complete control over what and when to pay, saving considerable time often spent in tracking supplier documentation.

Features Functions Benefits

Features

Foreign Currency - accepts foreign currency invoices and can revalue the organization's liability at any time based on current exchange rates.
Detailed Expense History - month-by-month record of spending by item, by supplier or in any combination.
Multiple bank accounts - supports multiple bank accounts in any currency.
Manual or automatic payments via system printed Cheque or Electronic Funds Transfer (EFT).
The interface to Manufacturing/Job Costing permits allocations against Work Orders/Projects.
Electronic Banking – electronic transfer of payments details via banking software.
A broad Range of Reports and Enquiries - providing complete purchase histories, creditors aged trial balance, outstanding or un-presented cheques.
Standing payments – performs the regular transactions automatically.
Hold payments tracking and the facility to adjust transaction due dates.
Remittance Advices may optionally be faxed or emailed to creditors, reducing costs for printing and postage.
Provision to record credit limit and minimum order value against a creditor will assist in the maintenance of a sound business partnership with your suppliers.

Functions

Transactions – process creditor invoices and credits dissecting to general ledger expense accounts or posting to Purchasing Shipments to reverse purchase accruals postings.
Make Journal Adjustments to adjust a creditor’s ledger or to move transactions from one creditor to another.
Perform manual or automatic payments and use the Payments Refund facility to reverse them and put outstanding transactions back on the creditor’s ledger.
Selling Groups and/or Head Office and subsidiary account structures.
Adjust Hold Payments, Due Dates and Settlement Discounts through the life of the open transaction.
Create “One-Off” creditors that automatically delete when there are no longer outstanding transactions on the ledger.
Creditors “notes” function allowing you to record an unlimited number of memos against your creditors for future reference

Benefits

Time Savings – through the use of the standing payments system for repeatable transactions
Real-time Expense control – that allows you to stay on top of your running expenses with credit limits and credit terms that put your Credit Controller in the driver’s seat.
Costs Savings – through the EFT payment facility and the delivery of documents like Remittance Advices electronically to multiple contacts if required.
Improve Cash Flow with tools that help you pay your creditors easily and when you want.
Foreign Currency - accepts foreign currency invoices and credits and you can revalue the organisation's liability at any time based on current exchange rates.